Benefits of Having a Visitor Management System Software

There is no doubt in the fact that most organizations attract a large number of visitors. Modern, growing businesses are always concerned with keeping their physical and logical data secure. Depending on a few security guards and sign-in sheets doesn’t ensure the security of your premises. Gone are the days when registers were used for visitor sign-in process. When considering premises protection, it is important to get a security system that can provide security throughout the premises effectively. A visitor management solution offers a more versatile, effective and easy-to-use visitor management system.

There are a lot of arguments that prove the importance of Visitor Management System over manual entry books, a few of them are listed below:

1. Know who is in your building.

Visitor management software tracks all visitors to the facility while they are on your grounds. This reduces risk, liability, and provides enhanced security. Employees will also feel safer with the knowledge that seeing a stranger with a visitor badge on means that they have been registered, so they belong in the building.

2. Get the live status of all visitors.

To enhance facility security, a visitor dashboard shows the status of all your visitors, including those who are inside the premises, the status of registered visitor passes, pre-registered visitors, new visitors, surrendered passes, expired passes, and more.

3. Maintain a database of all past visitor traffic.

Visitor information is stored in a computer database, which allows you to search, sort, analyze, and retrieve visitor data for any given time frame and generate visitor activity reports. These reports tell how many times a visitor signed-in, signed out, who they were there to see, how often, and when. That information is critical during security investigations or to audit billings of vendors and contractors.

4. Generate Visitor Report

Another major benefit of having an automated visitor management system is that admin or security can generate various reports in different formats including Excel, PDF, CSV Word, and RTF. They can generate reports of visitor punch details, pre-registered visitors, visitor access denied, enrollment status, pass validity and more.